Victoria rolls out automated permit system to cut approval times

The Victorian Government has announced an automated permit system aimed at reducing costs and improving productivity for freight operators.

The new Heavy Vehicle Structural Assessment Permit System uses digital technology to automate up to 85 per cent of structural assessments for Class 1 and Performance-Based Standards (PBS) vehicles, reducing the need for manual bridge and culvert assessments.

The government says the technology will reduce wait times, cutting approval timeframes from up to six months to days, while also lowering costs that can reach up to $20,000 for manual assessments.

The removal of these fees, which will apply to all heavy vehicle combinations except superloads, is expected to benefit a wide range of freight vehicles that have previously faced longer processing times due to size variations.

The initiative aligns with the Victorian Freight Plan 2025–30: Victoria Delivers, which supports modernising freight processes and expanding the use of smart technologies to manage heavy vehicle operations.

The National Heavy Vehicle Regulator (NHVR) will assist with processing relevant permits, with operators able to access HVSAPS for Victorian state roads through the NHVR’s online portal, NHVR Go.

The government says the system is funded through its Business Acceleration Fund and reflects the scale of Victoria’s freight and logistics sector, which contributes $36 billion to the state economy and employs more than 240,000 people.

Minister for Ports and Freight Melissa Horne says the new system will help deliver faster supply chain outcomes.

“By using smart technology, we’re delivering faster, more efficient outcomes across the supply chain that puts Victoria at the forefront of freight reform,” Horne says.

NHVR CEO Nicole Rosie says the regulator will support operators through the transition.

“The NHVR is proud to support its partners in helping to create a more seamless and integrated experience for industry, and we will work with operators to ensure they are assisted through the new permit process to achieve the best efficiency and productivity outcomes,” Rosie says.